How to Get a Contract in a Public Place to Put a Vending Machine (UK Guide)
- Maryna Farrell
- 3 days ago
- 3 min read
Are you looking to grow your passive income or expand your vending machine business in the UK? One of the best ways to do that is by securing a contract in a public place to put a vending machine. Whether you're a small business owner or a large operator, placing machines in high-footfall areas like shopping centres, hospitals, transport hubs, and council buildings can significantly boost your revenue.
In this guide, we’ll walk you through the essential steps to secure a vending location contract in public spaces across the UK.
Why Public Locations Are Ideal for Vending Machines
Public places typically have:
Consistent foot traffic from commuters, students, staff or visitors
Extended hours or 24/7 accessibility
Lower competition if you secure exclusive rights
Long-term passive income from contract-based installations
Step-by-Step: How to Get a Vending Machine Contract in a Public Place
1. Research Potential Public Locations
Start by identifying locations with:
High daily footfall (e.g., train stations, libraries, leisure centres)
Limited or no existing vending services
A captive audience (e.g., NHS waiting rooms or student halls)
Use local directories, government websites, or FOI requests to gather location data.
2. Contact Local Councils and Facility Managers
Public spaces are often owned by:
Local authorities
Transport companies (e.g. TfL, National Rail)
Universities or hospitals
Send a professional proposal explaining:
What you offer (machine types, stock, cashless payment, etc.)
How your service adds value (no cost to them, commission share, 24/7 support)
Your experience or credentials (e.g., AVA certified, insured, DBS-checked)
3. Create a Vending Proposal Pack
Your proposal should include:
A cover letter tailored to the specific authority
Site-specific suggestions (e.g. exact placement)
Machine dimensions, photos, branding
Service agreement outline (who restocks, how often, revenue share)
4. Highlight Compliance and Hygiene
Public locations must meet strict safety and hygiene standards. Be sure to mention:
Regular maintenance schedules
COVID-safe, contactless payment options
Full liability insurance and PAT certification
5. Negotiate and Secure the Contract
Once you’ve captured their interest:
Be flexible with terms (rent vs commission)
Offer a trial period (3–6 months)
Ensure you have a written agreement that covers:
Length of contract
Responsibilities (stocking, cleaning, repairs)
Termination clauses
FAQs About Placing Vending Machines in Public Places
Do I need a licence to put a vending machine in public?
You don't need a vending licence in most cases, but you must have permission and a signed contract with the property owner (e.g. council, business, NHS trust).
How much commission do public facilities usually ask for?
Typical commission ranges from 5% to 20% of net sales. Some may prefer a flat monthly rental fee.
What types of vending machines perform best in public areas?
Snacks & drinks machines in transport hubs
Hot beverage machines in hospitals or offices
Healthy vending options in schools or leisure centres
Final Tips for Winning Contracts in Public Locations
Be professional and persistent — most authorities are slow to respond
Show social proof — testimonials or case studies help
Follow up — a polite email or call can go a long way
Conclusion
Securing a contract in a public place to put a vending machine isn’t just possible — it’s a highly effective way to generate passive income and grow your brand visibility. With the right approach, clear proposal, and a professional image, you can unlock profitable, long-term placements in high-traffic public locations across the UK.
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